What is the workplace? We frequently associate workplaces with an office, because, well, we do most of our work there.
However, technology, like everything else, has disrupted the standard workplace by helping employees work remotely. Now, because of technology, your workplace is wherever you sit down.
At the coffee house, at a bar, within the comfort of your home, or at a co-working space.
Today’s technology, tools, and apps have born to the present always connected, instant access environment. Our tools have significantly blurred the lines between the physical office and therefore the place where work actually happens.
The days of sitting in your office cubicle eight hours each day are slowly disappearing. So are the gaps between personal and business life through remote working.
As the workplace becomes digital, new ways of workplace communication and collaboration are emerging a day.
Let’s first start with the basics!
What is a digital workplace?
A digital workplace may be a broad term. because the phrase has grown in popularity over the last decade, so are the interpretations of its definition.
A digital workplace is often defined as a virtual space where employees perform their add today’s day and age.
It’s an always-connected work environment that gives instant access to each resource employees get to get work done from anywhere.
Digital workplaces aim to enhance communication, collaboration, content management, document management and knowledge flow across the organization and cause increased productivity and employee efficiency.
Why is that the digital workplace important?
A digital workplace is actually a fundamental shift within the working mindset of a corporation. Organizations are slowly coming to terms with the very fact that employment is not any longer an area we attend.
In fact, it’s a virtual modern counterpart to the normal office space where work involves us, courtesy of technological advancements!
1. Improved Internal Communication and Collaboration
A digital workplace exposes a tremendous number of opportunities to stay in-tuned together with your peers in the least times.
In this fast-paced world, people can’t afford to attend for an email reply, or worse, let it stay in your inbox wasteland.
People prefer newer, faster communication tools specifically instant messaging and real-time collaboration tools to urge work done quickly.
2. The Culture of Telecommuting
The shift towards remote working is a clear one:
• It helps save commute time for workers, which ends up in higher productivity.
• It reduces the necessity for unnecessary office meetings, water-cooler talks, and office politics.
This rise in telecommuting has been possible thanks to the increased acceptance of a digital working environment that permits employees to figure from anywhere they need.
• More than 77% of individuals working remote report greater productivity and 52% are less likely to require day off
• According to a survey of yank remote workers, about 91 percent of individuals who work from home feel that they’re more productive than when they’re in an office.
• A ConnectSolutions study also found that 77 percent of remote workers get more wiped out in fewer hours because of fewer distractions like meetings, conversations, and noisy coworkers.
Since remote workers tend to be more productive, businesses find themselves enjoying better returns.
3. Reduce the Reliance on Paper
According to hubshare.com, companies with annual revenues between 5lakhs to 10 lakhs can save the maximum amount as $40k per annum by switching to digital document management.
Increased efficiency, also as greater staff productivity, can save to six,000 hours annually, or 2.4 full-time staff positions.
Going paper-free also helps you reduce an enormous amount of paper waste from the environment, helping you reduce thousands of paper sheets monthly.
This not only helps you create sustainable and ethically correct choices, but also provides you with a social mission of which both clients, employees, governments, and your customers, want to be a neighborhood of.
4. Improve Overall Office Efficiency
The digital workplace helps improve overall office efficiency. Since you don’t need to attend an office a day to try to do your job, you save on crucial commute time which may be spent on doing productive work.
Moreover, having digital solutions in situ allows you to quickly find the file, information and content you’re trying to find while working remotely, instead of shoulder tapping other employees and disturbing everyone’s workflow.
Thus, a digital workplace helps prevent crucial time and allows you to channel it into more productive work.
Read more: the last word Guide To Document Management Workflow
5. Knowledge Sharing
This knowledge is extremely useful in teaching new hires the do’s and don’ts of the organization and quickly lay the inspiration of a way more efficient workforce.
Digital workplace tools like knowledge management systems allow organizations to document the know-how and knowledge of senior managers in order that the knowledge of the organization doesn’t leave when the worker leaves.
With a knowledge management system in situ, your current or future employees can easily access this information and continue doing their work with ease.
6. Information Access
We bet you’ve got no idea what proportion of productive time your employees are leaving on the table simply because they couldn’t find the specified information or content they were trying to find.
Since all of your important work documents are scattered over Google Drive, OneDrive, email attachments, PC folders, and USB sticks, how are you able to calculate yourself to seek out the precise piece of data you would like at the time you would like it!